Team Assistant Job Description
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Position: Team Assistant
Team Assistants are responsible for a range of administrative duties to ensure that the rest of the team can focus on their main roles. With the help of their team leader, a Team Assistant schedules appointments alerts the team of looming deadlines and often keeps track of project expenses, too.
Duties & Responsibilities:
- Booking, coordinating and preparing agendas, notes and minutes for meetings.
- Organising events and travel.
- Amending contracts.
- Gathering information for projects.
- Making sure the day-to-day operations of the team are running smoothly.
- Ordering office supplies.
- Undertaking ad hoc administration tasks as required, such as expense reconciliation, raising purchase orders and assisting with documentation.
- Acting as the first point of contact for the team.
- Coordinating team schedules.
- Managing the calendar and email for Team Managers.
- Continually looking for opportunities to develop and improve systems and procedures to maximise team efficiencies.
